30 days. Zero scramble.Verifications, automated.
CDLVOE pulls every previous-employer verification you owe — from existing PDF applications or a walk-in kiosk — then sends them with one click and auto-matches every reply across email, fax, and mail. Your safety manager stops chasing paper. Audits stop being terrifying.
Every previous employer. Every driver. Within 30 days.
The rule is unambiguous. Reality is not. Drivers list four prior employers, three of which don't respond to faxes, one of whom no longer exists. The clock keeps running. Then comes an audit.
The chase eats your safety team
Compliance staff spend 6–8 hours a week per recruiter calling, faxing, and re-faxing employers who never reply on the first ask.
Replies arrive in three formats — and disappear
An email here, a fax there, a paper form via mail two weeks later. Matching them to the right driver file is manual and error-prone.
Audit findings start at $1,270 per missing verification
FMCSA compliance reviews look for exactly the gaps a busy safety office tends to leave. One missing file becomes a pattern in the audit narrative.
Intake. Send. Match. No clipboards required.
Three steps replace the entire verification chase. CDLVOE is the only system designed end-to-end for FMCSA-regulated hiring — from the moment an applicant fills out paperwork to the moment the DOT auditor closes your file.
Drop a PDF. Or hand a device to the applicant.
Existing application on file? Upload the PDF and CDLVOE extracts every employer, every date, every gap automatically. Walk-in applicant? Open CDLVOE on any computer, laptop, or tablet at the terminal and they self-enter — accurate, signed, timestamped.
One click. Every employer. Every channel.
For every prior employer the driver listed, CDLVOE composes a § 391.23-compliant request, attaches the signed release, and dispatches via email, e-fax, and physical mail at once.
Replies land. CDLVOE knows where they go.
A dedicated inbox watches your verification email, e-fax line, and scanned mail. CDLVOE reads the response, matches it to the right driver and request, files it, and updates the audit trail — automatically.
Any device at the terminal.
Applications, signed and parsed.
Open CDLVOE on the computer at your driver lounge, the laptop on a recruiter's desk, or the tablet on the terminal counter. Walk-in applicants self-enter their work history with built-in DOT prompts — no clipboard, no re-typing, no missed employer dates.
DOT-aware fields, end-to-end
Requires a complete 3-year history. Flags gaps. Captures § 391.23 release signatures with a finger-tap.
License scan & address validate
CDL scan auto-fills name, DOB, and state. USPS address validation prevents bounced mail requests.
Pushes straight into the inbox
The moment the applicant taps Submit, CDLVOE resolves prior employers and queues every verification — ready for one-click send.
Offline-safe, kiosk-locked
Runs as a locked-down web app on any computer, laptop, or tablet. If the connection drops mid-application, progress is saved locally so nothing is lost.
Let's get you on the road.
What does CDLVOE save your fleet?
Move the sliders to your own numbers. We estimate annual labor savings using $38/hr fully-loaded recruiter cost and the 88% time reduction CDLVOE customers report against manual verifications.
That's recruiter labor freed up to chase real safety issues — not faxes that never come back. CDLVOE also removes the audit-finding tail risk worth thousands more per missed verification.
Every piece of the verification workflow. One system.
PDF application parser
Drop any DOT-style application — printed, scanned, or filled in a third-party form. CDLVOE extracts every employer, every date, and the driver's release signature.
→Walk-in kiosk intake
Browser-based intake locked to a single-purpose application flow. Runs on any computer, laptop, or tablet. Captures e-signatures.
→One-click multichannel send
Send a § 391.23-compliant verification request to every prior employer via email, e-fax, and physical mail — all from one button.
→Auto-matching inbox
Inbound replies via email, OCR'd fax, and scanned mail are matched to the right driver and request — automatically.
→Online DQ file per driver
Every verification, reply, signature, and timestamp stored in a tidy online DQ file. One driver, one record, one place — open at any time.
→Audit-ready export
Export the full DQ binder for any driver, or for a date range, organized to FMCSA inspection order. PDF, downloadable in one click.
→Designed by safety managers.
Validated by audit attorneys.
§ 391.23 aligned
Templates and timelines match the regulation verbatim. Updates roll automatically when FMCSA amends.
Encrypted, end-to-end
AES-256 at rest, TLS 1.3 in transit. Per-tenant key isolation. No driver record ever leaves US data centers.
Good-faith-effort audit trail
When a prior employer can't be reached, CDLVOE documents the three-attempt good-faith effort the FMCSA requires — every channel, every timestamp, automatically.
E-SIGN & UETA
Captured signatures are court-admissible, timestamped, and bound to the original release document.
“Our last DOT audit ran six hours. The auditor said it was the cleanest DQ file she'd ever opened. CDLVOE is the only reason we got there.”
A predictable base. Verifications included.
Every plan bundles a monthly verification allotment — one verification covers a driver's full §391.23 inquiry no matter how many prior employers it takes. Hire more in a busy month and overage is a small flat rate. No per-recruiter charges. No per-request fees.
Starter
For carriers under 50 drivers. The essentials.
- PDF application parser
- One-click multichannel send
- Auto-matching inbox
- Good-faith-effort docs
- Email support
Growth
Up to 300 drivers. Walk-in kiosk + unlimited DQ storage.
- Everything in Starter
- Walk-in kiosk · unlimited devices
- Smart re-send if no reply
- Audit-ready DQ binder export
- Unlimited online DQ file storage
- Priority support · 4h SLA
Scale
Up to 1,000 drivers. Volume pricing + advanced reporting.
- Everything in Growth
- Volume verification pricing
- Advanced reporting
- Unlimited user seats
- Priority support · 4h SLA
Enterprise
1,000+ drivers, multi-DOT, custom workflows.
- Everything in Scale
- Multi-DOT & subsidiary support
- SSO & SCIM
- Dedicated CSM
- Custom data retention policy
- Contract negotiated annually
The fine print, in plain English.
Stop chasing prior employers.
Start passing audits.
Bring a recent application, real or sample. We'll run it end-to-end in 20 minutes and show you the audit binder it produces.